Entry Level PR 101: How to make the most out of your first job

Photo Courtesy of marsmet544 via Flickr

A few weeks ago I wrote a post about Tips for landing your first PR job; I decided to continue this theme of entry level advice for future PR pros and share some guidance on how to succeed in your first job.

First off, it’s vital to understand that the public relations industry is always changing, and it’s key to stay up to date. Even the most senior PR professionals are constantly learning and adapting to new trends, especially with the ever changing landscape known as social media. Just because you’re out of school doesn’t mean you ever stop learning! Here are additional tips for future pros:

  • Welcome constructive criticism, the best way to learn is from your mistakes.
  • Read the news; be aware of what is happening around you. This doesn’t mean you have to pick up the paper, but follow the major dallies on twitter and keep updated on headlines.
  • Be an expert in your industry, if you work in healthcare, pay special attention to health related news in the paper.
  • Immerse yourself with social media, not just Twitter and Facebook. Make sure you’re on top of new social media trends and potential game changers.
  • Ask a lot of questions and familiarize yourself with your new company and find your place.

To help further your success embody these necessary traits of PR Pros:

  • Resilience and determination. Learn to have a thick skin and the ability to bounce back from rejection.
  • The ability to look at a situation from multiple ways. Thinking outside the box, and always being creative.
  • The ability to be a strategic thinker. This skill helps strengthen your work and makes it more valuable.
  • Be personable: It is important to be social especially when it comes to networking and building relationships.

Already a seasoned pro? When you started your first PR job what piece of advice did you find invaluable? Join the discussion and comment below!

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(This post was written by Kristin Sagan, Junior Consultant, Mansfield Communications)

Connect with her online:
@kristinsagan
kristin@mcipr.com

Why think strategically


Photo Courtesy of MaureenShaughnessy via Flickr

Having a strategic mindset is an invaluable tool for any PR pro. Strategic thinking begins not with just “what?” but “how?”

When you work in PR, saying you have a lot on your plate is an understatement. Not only is time management key, but being a strategic thinker can help make your work stronger and more valuable. Benefits of thinking strategically are:

  • A strong and clear message of intent;
  • Better communication of your vision;
  • An opportunity to take a fresh perspective  to your project.

If you find yourself analyzing opportunities and problems from a big picture perspective and recognizing the potential impact of an action, you are a strategic thinker! Other characteristics of strategic thinkers include:

  • Curiosity – Strategic thinkers are always learning, and always ask why and how;
  • Long Term Conscience – They adopt the understanding of the importance of having long- term perspective;
  • Open minded – Always welcome to new ideas and appreciative of feedback;
  • Analytical – Analyze the pros and cons in a situation and can determine possible consequences, in return making fully-informed decisions.

For those of us who could use a little help with being strategic here are some tips to help improve this skill.  Ask yourself the following question before tackling a project:

  • What’s the overall goal?
  • What’s the business goal?
  • Who’s the target audience?
  • What are the key messages (if any)?
  • What’s the strategy?
  • What are the objectives?

Next time you’re given a new project to work on ask, “how” not just “why” before you start. Always think big picture and analyze opportunities and problems. Do a SWOT analysis to help develop these ideas.

Do you have any tips on how to be a strategic thinker?
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(This post was written by Kristin Sagan, Junior Consultant, Mansfield Communications)

Connect with her online:
@kristinsagan
kristin@mcipr.com

Tips for landing your first PR job

Congratulations, you’ve decided to pursue a career in the fast-paced and dynamic industry known as Public Relations. Whether you’re still in school or a recent grad it’s important to have a plan on how to land your first job. So, where do you begin? Entry-level PR positions can be difficult to land, so here are some helpful tips to those just starting out.

Decide what kind of PR you are really interested in:
Before you start your quest, decide what PR job is right for you and what kind of office environment you see yourself working in. For example do you see yourself working for a big PR agency or a smaller boutique firm? Or maybe you’re not interested in setting up shop at an agency and you’d prefer to work for a corporation or a not-for profit, doing either internal or external communications? There are many different options for an aspiring PR professional to consider. And it doesn’t stop there; consider what practice you see yourself working in: consumer, healthcare, digital, finance, lifestyle, and the list goes on.

Develop your personal brand
A major part of branding yourself is indentifying your unique selling point; determining what makes you stand out among your peers.  Having a pre-developed personal brand is essential for pitching yourself to potential employers.

Network, network and network
So, this may be obvious to many, but networking is a great way for you to get your name and your personal brand out there. Networking isn’t exclusive to PR events. If you’re still in school and a guest speaker comes to talk to your class, ask questions and make sure to get a word with them after class. Pick up a business card and start a dialogue – follow up, invite your new contact for coffee.  Networking goes beyond the initial meeting. These relationships must be nurtured to be meaningful

Another way to network is by joining a Professional Association such as CPRS or IABC. These types of associations offer student membership prices making it affordable for students to join. Other perks of joining an association include mentorship programs and different sorts of volunteering opportunities. (To learn more about why you should join a Professional Association read Amanda Laird’s blog post, Three Reasons Why Every PR Pro Should Join a Professional Association.)

Intern
A lot of PR programs require students to complete an internship in order to successfully complete their program. Whether it’s a requirement or you’re looking to gain some experience, the best way is through firsthand experience, which you can certainly get through an internship.

After landing an internship, remember that you’re there to learn and that you’re not expected to know everything. It’s good to ask questions if you’re unsure about a task and speak up if you have any questions.

Taking initiative is a good way to show your supervisor that you’re a go-getter. If you find yourself with little to do, then ask a colleague if they need any help.

Remember that every little bit counts – even the simplest project shouldn’t be taken too lightly. Always do your best work and with a smile.

Don’t be afraid to suggest a new idea in a brainstorming meeting, even though you may not have seniority. Your fresh perspective can help you stand out from other interns and show your superiors you are a valuable creative member of the team.

A lot of companies or agencies hire interns after their internships are done, making internships a great way to land a job. Even if you don’t get hired, don’t get too discouraged – you’ve acquired some valuable PR experience!

Create an Online Presence
Social media is large part of PR, so make sure you’re connected online, too. Twitter is a great resource to connect with the PR world. Make sure you’re following PR companies and PR professionals and share industry related news to your followers.

Take a crack at blogging. You don’t necessarily need to have a blog, but it can be considered a big plus. Blogging is also a great way to show off your writing skills.

Make sure you have a LinkedIn account, considered the ‘professionals’ Facebook’. LinkedIn is a great way to network online with people in the industry. Make sure your resume is uploaded and you share all of your skills and experiences. LinkedIn also now features a job section, another fantastic tool for aspiring PR professional can utilize.

Finding a job can take some time, don’t be disheartened if you don’t get hired right after graduation. Be persistent and Don’t Stop Believing

Good luck and happy hunting!

(This post was written by Kristin Sagan, Junior Consultant, Mansfield Communications)

Connect with her online:
@kristinsagan
kristin@mcipr.com

5 Tips to Give Your Press Release a Chance

I am still confounded by the subject matter and strategies of press releases that some agencies/companies continue to peddle out. Usually, I’ll say something to the effect of “why bother?” or “the point is…?” and cringe at the idea that some of my industry colleagues are on press release adventures that are utterly doomed to fail.

Furthermore, I hear the rant from many of my media friends about the ongoing “lame attempts at creating awareness” or “why do they even ask for a draft copy of the article?” and one of my all-time favourite requests: “it would be great if this could be on the front page of the business section”.

So, in an effort to enhance the collective opportunities for your press release, I have listed 5 tips that, if followed, should lead you to more successful outcomes.

  1. Earlier in the day the better: make sure your press release crosses the wire early in the AM as it gives you the balance of day to make your pitches to the media and conceivably gets immediate search engine coverage which may enhance your “items of interest” in the mid-morning editorial assignment meetings or the chance that you may have already caught the attention of the beat reporter. Be sure to work through your time zones relative to the target geographic area. Also, if it is a weekend event or release, make sure the beat reporters/editors are aware of it well in the advance of your press release.
  2. Content is king: be realistic with what type of press release you are distributing. If it is a minor acquisition, sales contract or “new type of mint” in the spearmint tooth paste , don’t attempt to make it a “huge story”. More often than not, public relations professionals whether agency or corporate will make the mistake of trumpeting something that in the minds of 99.9% of the population, including journalists, is complete BS. SO, if your PR is something of this nature, be realistic and please do us all a favour by releasing it mid-afternoon. Be apologetic to the media that have to look at it as well. If your press release is something noteworthy make sure your headline announces it and follow-up with a captivating opening in the first three sentences. Quite often, that will be the only portion of your press release an editor or reporter will read in determining the next steps (i.e. trash can, possible interest or definitely interested).
  3. Avoid Exclusive Interviews in advance of the press release:  This is always a slippery slope and one that I tend to avoid. You can paint yourself into a corner when offering up exclusives and as much as I appreciate the media’s desire to get “the scoop” it generally will create more enemies than friends. With more prominent clients, be sure and rotate the media interview schedule around each press release so that you are giving everyone a fair shot at “posting up” first.
  4. Pre-pitch the media: make sure the core following of your company/brand has an awareness of what is coming down the pike. Too often PR professionals get caught up in the manufacturing of a press release without any understanding of delivery day. By this I mean that you should inform the media of any forthcoming financial results, give them the “heads up” on a very worthwhile report or product launch and find out their schedule or possible conflicts that may be looming. There are definitely controllable circumstances that you may want consider such as competing announcements, Qs other product launches that some members of the media may give you notice of or Association announcements that are already set. And please don’t ask to see a draft copy of the article from the reporter or what page it will run on (if I need to explain this, you are in the wrong profession and should consider alternative work immediately).
  5. Have a well-trained meaningful available Spokesperson:  this is perhaps the most important element of any successful press release. Make sure that the President, CEO or Chairman is available for comment. On a press release of importance you may want to pre-book telephone interviews with the media. In other words, a day or two in advance, work the schedule with the executive assistant to ensure that your tier one media (wires, major publications – online &print – and on air) are locked in. Set them up following the public announcement/analysts call so that you, the key spokesperson and the media are all locked in on the interview schedule. Ideally with print, you would like to spread them out in 10-15 minute intervals and schedule your on air interviews for the afternoon. The key here is that the spokesperson has cleared their day of any other obligations to focus 100% on the media. And don’t offer up a divisional VP or “spokesperson” unless it is an area of specialty that the individual is a known expert.

Hopefully these 5 tips will help you organize your press release and give it (and you) the best chance for success.

What tips would you add to the list? How do you ensure your releases are successful?

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(This post was written by Hugh Mansfield, Founder and CEO, Mansfield Communications. Connect with him online by clicking the links below).

@HughMansfield1
hugh@mcipr.com

Pitching media – Email is still the way to go

As a PR pro, I’m always aiming to keep up with the rapidly evolving world of social media, and how it relates to what I do as a communicator. That’s why I have spent a lot of time debating (with myself, for the most part) whether or not I could effectively pitch a journalist through Twitter – a one-liner explaining the angle/why it’s a story, and a link to the presser, in essence.

I’ve never actually tried it, though I had been slanting toward the side of “yes, this could be very effective” – especially for pitching a journalist who uses Twitter frequently and as more than a story distribution channel.

While this may not be frowned on, per se, I got the answer from a journalist who is very engaging on Twitter – and that answer, in short, was “no”.

Matt Hartley, AKA @TheHartley, FP Tech Desk Editor at the National Post, spoke on a panel hosted by Business Wire on October 25 – “National Post Editorial Briefing Session – Press Release Optimization for Newspapers.” He, along with Hollie Shaw, AKA @FPhollisha, Marketing Editor and Retailing Reporter, Financial Post, and Grant Ellis, Managing Editor, National Post, provided some great insight on how to grab their attention and get your story covered, in an age where they are bombarded with literally hundreds of pitches in their inboxes and on their answering machines every day. How to stand out from the pack, if you will. You can view the session here, and if you are looking to hone your pitching skills it is a very worthwhile watch.

At the end of the panel session, there was some time for Q&A, so I jumped on the opportunity to ask Matt how he felt about being pitched over Twitter. My question was posed simply as “Matt, you mentioned getting pitches through Twitter – I was just wondering, how do you feel about that? Is it effective at all?”

During the panel he had mentioned that he receives pitches through a wide variety of mediums, from LinkedIn to Twitter, to even the odd Facebook message – so getting pitched through Twitter is clearly something he has experience with.

His answer, put simply, was that Twitter is a great way to connect with him – start, build, and maintain a relationship with him – which, in my mind, could very well help when it comes to pitching him using more traditional methods. However, he is not a fan of receiving pitches through Twitter as it puts him in a bit of an awkward position where he either has to publicly reply telling the person he’s not interested, or ignore the tweet, which he is even less a fan of.

Here’s Matt in his own words:
“Twitter’s a really good place to reach me sort of first off; I don’t tend to conduct a lot of business over Twitter is what I tend to say. I hate when people send me something in the public on Twitter and say ‘hey, let’s meet up for a coffee, I’d love to tell you about my company’, because then if I write back and say no, everyone can read it and I look like a jerk. So, I always try to tell people to email me if they can. My email is at the bottom of every story that I write, and it’s also on the website – it’s really easy to find…”

He goes on to say:
“Twitter is usually a good place to sort of get introduced to me – it’s also a good place to see what interests me because we obviously tweet every story that we write, so it has a good feed of everything from the Tech Desk…”

So, the moral of the story is: Twitter can be a great way to connect with journalists and foster a relationship with them, but when it comes to sending pitches, email is your best option. Of course, there are exceptions to every rule, and my advice would be to simply ask a journalist you’re pitching what their preference is for receiving pitches. I’ve found that asking a journalist simple things like that can go a long way in getting on their good side ;) .

You can view the entire Business Wire briefing session here (note: you will have to enter some basic information to get in, but it takes seconds, literally). There is some great information to be pulled from it so it’s worth the watch if you’re looking to hone your media relations skills and hear what’s what right from the editors themselves.

Have you ever used Twitter to effectively pitch a story? What other ways do you use Twitter in your media relations efforts? Please share in the comments!

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(This post was written by Adam Weitner, Intermediate Consultant with Mansfield Communications. Connect with him online by clicking the links below).

@AdamWeitner
adam@mcipr.com